Difference between revisions of "Analytics"

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'''Note: The analytics tool is currently still in Beta version.'''
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[[File:helpheader_small.png|right]]
  
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Analytics is a tool that allows you to analyse and compare figures. It '''will not''' produce raw data in the way that the kpi reports does, but instead provides an inbuilt function to create graphs and tables.
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[[File:Menu_ANALYTICS.PNG]]
  
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'''Note: The analytics tool is currently still in Beta (Testing) version.'''
  
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An advantage that it has over KPI reports is that it will allow you to add an extra layer of analysis to your reports.  
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Analytics is a tool that allows you to analyse and compare figures. It '''will not''' produce raw data in the way that the kpi reports does, but instead provides an inbuilt function to create graphs and tables. The Analytics Report also drives the dashboard panels.
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For example, the KPI reports allow you to quickly get the figures for number of contacts by contact method. With analytics, you can get the number of contacts by contact method, broken down into weeks.  
 
  
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You can also use it to filter as much as you need, such as the number of contacts by contact method, but only for a specific age range and in a specific postal district.
 
  
 
==Report Types==
 
==Report Types==
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There are a few different types of report you can run with the analytics tool.
 
  
 
[[File:An_1.PNG]]
 
[[File:An_1.PNG]]
  
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*'''Completed Contacts:''' This reports on contacts entered (similar to number of contacts)
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At present you can report on the following:
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*'''Outstanding Contacts:''' This reports on outstanding actions only
 
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*'''Referrals:''' This reports on number of referrals
 
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*'''Schedules:''' This reports on Roster Jobs
 
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*'''Service Receiver:''' This reports on Clients (similar to a data extraction)
 
  
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* '''Completed Contacts:''' - This reports on contacts entered whist [[Recording Contacts]] (similar to number of contacts).
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*'''Outstanding Contacts:''' This reports on outstanding actions only created when [[Recording Contacts]].
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*'''Referrals:''' This reports on referrals that have been entered on the system.
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*'''Schedules:''' This reports on Roster Jobs (not the Plans)
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*'''Service Receiver:''' This reports on People/Organisations entered on the system, irrespective of any project work or referrals (similar to a data extraction).
  
 
==Report Setup==
 
==Report Setup==
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[[File:An_2.PNG]]
 
[[File:An_2.PNG]]
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'''Dimensions and Metrics:'''
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You can choose what you want to appear on the x and y axis of your table or chart.
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Most things are available in both axes, however you can only use date/time options on the x-axis and User on the y-axis.
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[[File:An_3.PNG]]
 
[[File:An_3.PNG]]
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When added, most choices will give you a list of the rows/columns that will be displayed, as seen below.
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[[File:An_4.PNG]]
 
[[File:An_4.PNG]]
  
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[[File:An_5.PNG]]
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'''Filters:'''
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The filter option adds a great advantage, as it cuts out the requirement for handling the raw data in excel. You can apply as many filters as you want, in a similar way to the filters on Data extraction/mail merge.
  
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[[File:An_6.PNG]]
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[[File:An_5.PNG|x200px]]
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[[File:An_6.PNG|x200px]]
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'''Save report'''
  
 
[[File:An_7.PNG]]
 
[[File:An_7.PNG]]
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If you want to save the report you've created to re-run in the future, you can tick a box before proceeding that will let you name and save the report. 
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[[File:Analytics_Dashboard.PNG]]
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When saving you can specify:
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* '''Report Name''' - The name displayed on the 'Saved Reports' section.
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* '''Available to Dashboard''' - If this report is available to add to the system [[View Dashboard| Dashboard]].
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* '''Results Restricted to Current User''' - Specifies that this save report will only be displayed to yourself.
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When clicking the 'Run Report' button the report will be saved.
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==Results==
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You can display the results in a few different formats. There are:
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'''Table'''
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You can display this on the screen or export it to a csv, by choosing the last button.
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[[File:AN_8.PNG|800px]]
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'''Line graph'''
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This displays the results in a curving line graph. You can choose to exclude certain Metrics in all of the graphs, such as if you want to ignore all contacts that were of an unknown type like the example below. The graph will immediately alter itself once you select or de-select the metrics from along the top of the graph.
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[[File:AN_9.PNG|800px]]
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'''Bar Chart'''
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This works much in the same way as the line graph, but with bars.
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[[File:AN_10.PNG|800px]]
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'''Pie Chart'''
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This option is only available when you have chosen one axis.
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[[File:AN_11.PNG|800px]]
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----
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[[File:helpheader_small.png|right]]

Revision as of 08:23, 10 September 2018

Helpheader small.png

Menu ANALYTICS.PNG

Note: The analytics tool is currently still in Beta (Testing) version.

Analytics is a tool that allows you to analyse and compare figures. It will not produce raw data in the way that the kpi reports does, but instead provides an inbuilt function to create graphs and tables. The Analytics Report also drives the dashboard panels.


Report Types

An 1.PNG

At present you can report on the following:

  • Completed Contacts: - This reports on contacts entered whist Recording Contacts (similar to number of contacts).
  • Outstanding Contacts: This reports on outstanding actions only created when Recording Contacts.
  • Referrals: This reports on referrals that have been entered on the system.
  • Schedules: This reports on Roster Jobs (not the Plans)
  • Service Receiver: This reports on People/Organisations entered on the system, irrespective of any project work or referrals (similar to a data extraction).

Report Setup

Date Range: This is available for all of the above options except service receiver, which simply looks at all clients on the system.

An 2.PNG

Dimensions and Metrics:

You can choose what you want to appear on the x and y axis of your table or chart. Most things are available in both axes, however you can only use date/time options on the x-axis and User on the y-axis.


An 3.PNG


When added, most choices will give you a list of the rows/columns that will be displayed, as seen below.


An 4.PNG

Filters:

The filter option adds a great advantage, as it cuts out the requirement for handling the raw data in excel. You can apply as many filters as you want, in a similar way to the filters on Data extraction/mail merge.


An 5.PNG An 6.PNG


Save report

An 7.PNG

If you want to save the report you've created to re-run in the future, you can tick a box before proceeding that will let you name and save the report.

Analytics Dashboard.PNG

When saving you can specify:

  • Report Name - The name displayed on the 'Saved Reports' section.
  • Available to Dashboard - If this report is available to add to the system Dashboard.
  • Results Restricted to Current User - Specifies that this save report will only be displayed to yourself.

When clicking the 'Run Report' button the report will be saved.

Results

You can display the results in a few different formats. There are:

Table

You can display this on the screen or export it to a csv, by choosing the last button.

AN 8.PNG


Line graph

This displays the results in a curving line graph. You can choose to exclude certain Metrics in all of the graphs, such as if you want to ignore all contacts that were of an unknown type like the example below. The graph will immediately alter itself once you select or de-select the metrics from along the top of the graph.

AN 9.PNG


Bar Chart

This works much in the same way as the line graph, but with bars.

AN 10.PNG


Pie Chart

This option is only available when you have chosen one axis.

AN 11.PNG

Helpheader small.png
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