Difference between revisions of "Active Field"
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[[File:helpheader_small.png|right]] | [[File:helpheader_small.png|right]] | ||
| − | If an organisation/person has the "Active" field on their record set to "No", then that organisation/person will be hidden from general searches, unless you select to search both active and inactive. They can be made active again. | + | If an organisation/person has the "Active" field on their record set to "No", then that organisation/person will be hidden from general searches, unless you select to search both active and inactive. They can be made active again. We recommend you consider a robust procedure for making client records inactive. |
| − | When made inactive the record will then go to the termination screen to end the projects. | + | When made inactive the record will then go to the termination screen to end the projects, if they're set to use project termination. |
===What about reports?=== | ===What about reports?=== | ||
When people are made inactive, their linked data still displays in reports. However, the filters for some reports appear with the option to include/exclude inactive people, and this box is usually defaulted to "exclude" - so making people inactive may remove them from reports that users are running without them realising. | When people are made inactive, their linked data still displays in reports. However, the filters for some reports appear with the option to include/exclude inactive people, and this box is usually defaulted to "exclude" - so making people inactive may remove them from reports that users are running without them realising. | ||
Latest revision as of 09:29, 9 October 2024
If an organisation/person has the "Active" field on their record set to "No", then that organisation/person will be hidden from general searches, unless you select to search both active and inactive. They can be made active again. We recommend you consider a robust procedure for making client records inactive.
When made inactive the record will then go to the termination screen to end the projects, if they're set to use project termination.
What about reports?
When people are made inactive, their linked data still displays in reports. However, the filters for some reports appear with the option to include/exclude inactive people, and this box is usually defaulted to "exclude" - so making people inactive may remove them from reports that users are running without them realising.
