Difference between revisions of "Reporting on non-attendance (Clubs and Clinics)"

From Charitylog Manual
Jump to: navigation, search
Line 10: Line 10:
 
To prepare your system to report on non-attendance reasons, you'll need to:
 
To prepare your system to report on non-attendance reasons, you'll need to:
  
# set the "Allow Entry of Non Attendance Reasons?" field, on the [[Club and Clinic Details - Occurrence Details tab]] to "Yes"
+
# set the "Record Non Attendance Reasons?" field, on the [[Club and Clinic Details - Occurrence Details tab]] to "Yes"
 +
 
 +
[[File:non_attendance1.jpg|700px|alt="a screenshot of the 'record non attendance reasons?' field."]]
 +
 
 
# set up a list of [[Non-Attendance Reasons]] in the '''Clubs and Clinics > Set Up''' section
 
# set up a list of [[Non-Attendance Reasons]] in the '''Clubs and Clinics > Set Up''' section
  

Revision as of 09:56, 21 August 2024

One of the optional features of the Clubs And Clinics Module is that you can report on Non-attendances as well as Attendances.

  • Attendances, as you'd expect, are when people attend an occurrence of a club/clinic.
  • Non-attendances are when someone was expected to attend, but didn't (with no prior notification).

Note: if someone was expected to attend, but notified that they wouldn't attend prior to the occurrence happening, that would usually be counted as a Cancellation rather than Non-attendance. You can report on cancellations separately - see Reporting on cancellations (Clubs and Clinics).

Setting up

To prepare your system to report on non-attendance reasons, you'll need to:

  1. set the "Record Non Attendance Reasons?" field, on the Club and Clinic Details - Occurrence Details tab to "Yes"

"a screenshot of the 'record non attendance reasons?' field."

  1. set up a list of Non-Attendance Reasons in the Clubs and Clinics > Set Up section

Data entry

Information about non-attendance can be entered whenever an occurrence is completed. For each attendee, there will be a field where the user inputting the data can say what the non-attendance reason was.


Reporting Output

Information entered about non-attendances will be output on the Club or Clinic Attendance Report, as well as being available in the KPI Report Designer.