Difference between revisions of "Age Range"

Revision as of 15:40, 10 April 2015

Location in standard build: Administration > Drop-Down Lists > Age Bands

The Age Bands page allows you to set and adjust the age bands used in the Charitylog system for displaying data and reporting.

How Age Bands work

The Age Band field is available for all org/person Types. The user can manually select an Age Band but the field will also auto-fill if data is put in the "Date of Birth" fields. For example, if the user enters the date of birth as a day, month and year;

File:AB 1.png

...then the "Age Range" and "Age Now" fields automatically fill themselves out.

File:AB 2.png

This will work even if the user only enters a year of birth (the system assumes they were born on the 1st January) which can be useful for doing age-band-based reports even if the user doesn't want to ask the person for an exact date of birth.

Creating and adjusting Age Bands

Age Bands/Ranges are almost always set in pre-implementation, i.e. they are set according to the needs of the customer when their system is first created. Administrators can adjust Age Bands, but it's rare that this is necessary. Usually it is only necessary if fundamental reporting needs change.

Suppose that the list of Age Bands below needs adjusting so that the highest band starts at 95, i.e. the "85 to 95" band needs to be adjusted to stop at 94 and then the "96+" band needs to be changed to start at 95. Click on the name of an Age Band to adjust it.

File:AB 3.png

From this screen you can adjust the upper and lower limits. The "Age Range Description" field will automatically populate itself depending on what the upper and lower limits are. It can also be manually changed.

File:AB 4.png

You can also set:

• Display Order - but note that age ranges displaying in anything but numerical order will be confusing for users;
• Whether the Age Band is Active (available on the system) or not.

Click "Save Details" when done. You will be returned to the display of Age Bands. At this point you may/should see an error message, because now that the "85 to 95" band has been adjusted, there is no band that covers the age 95.

File:AB 5.png