Difference between revisions of "General Pre-Invoice List"

Revision as of 12:27, 8 August 2018

General Pre-Invoice displays all work that has yet to be invoiced from Record a Contact or from Clubs, Clinic and Groups (General Invoice items). It is an important step to allow you check that the invoices will be created will have the correct charges applied.

The search page will have the following options:

• Earliest Work Completion Date - This is the start date that a contact was set to be charged or the date of a Club, Clinic or Group session (occurrence).
• Latest Date - This is the latest date that a contact was set to be charged or the date of a Club, Clinic or Group session (occurrence).
• Project - If more than one project is selected then all General Invoice items will be added to one invoice per payee (please note this excludes charges from the Handy Persons and Roster Modules).
• Cost Centres - You can select whether to included one or many of the cost centres to be included on the invoices. The selected Cost Centres will be added to one invoice per payee.
• Group or Clinic - You can choose to invoice for specific Clubs, Clinics or Groups. The selected Clubs, Clinics or Groups will be added to one invoice per payee.
• Ignore Missing Nominals and Customer Codes? - Specifies that when creating invoices you can include work that is missing nominal and accounts codes (not recommended if invoices are exported to your accounts system).

Click the 'Continue to Next Step' to run the report and to be able to create the invoices.

The report will display each invoice line for all payees with a summary of the total invoice amount. If you have requested not to create invoices with missing cades the report will highlight which lines are missing accounts codes and the invoice creation buttons are removed. You will need to rectify any errors displayed in the red summary box before re-running the Pre-Invoice check.