Difference between revisions of "GDPR Changes"

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=General Data Protection Regulations=
 
=General Data Protection Regulations=
After four years of preparation and debate the GDPR was finally approved by the EU Parliament on 14 April 2016. It will enter in force 20 days after its publication in the EU Official Journal and will be directly applied in all member states two years after this date. Enforcement date: 25 May 2018 - at which time those organisations in non-compliance will face heavy fines.
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After four years of preparation and debate, the GDPR was finally approved by the EU Parliament on 14 April 2016. It was entered in force 20 days after its publication in the EU Official Journal and was directly applied in all member states two years after this date.
The EU General Data Protection Regulation (GDPR) replaces the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organisations across the region approach data privacy. The key articles of the GDPR, as well as information on its business impact, can be found throughout this site. (Source: [https://www.eugdpr.org https://www.eugdpr.org])
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This made the enforcement date the 25th of May 2018 - at which time any organisations found to be non-compliant faced heavy fines.
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The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organisations across the region approach data privacy. The key articles of the GDPR, as well as information on its business impact, can be found throughout this site. (Source: [https://www.eugdpr.org https://www.eugdpr.org])
  
At present we are increasing the capability of the system to help you comply with GDPR.  On this page you will find a list of new featues that have been released, and are upcoming, specifically for GDPR.
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On this page you will find a list of features specifically designed for GDPR.
  
==GDPR Tab on records==
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==GDPR Section on records==
This new tab has been created to inorporate existing and new features related to GDPR.
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This section was created to incorporate existing and new features related to GDPR.
  
[[File:gdpr_tab_all.png]]
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[[File:gdpr_tab_all.jpg|700px|alt="The Gdpr section from Charitylog record. Consent appears in widgets on the left hand side of the screen, and the contact rules appear on the right.]]
  
 
===Process Record===
 
===Process Record===
In this section is the tools to process the record or details stored on the record.
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In this section you will find the tools to process the record or details stored on the record.
 
====Remove some or all of this record====
 
====Remove some or all of this record====
'''Available on software version 790'''
 
  
 
*Forget me - This feature allows the record to be anonymised based on the selected fields in the [[Field Sets|field set]] specified in the [[GDPR Settings]] (Field Set to use for Anonymisation).  When pressed you will be able to anonymise this record (see [[Anonymise People|Cleanse/Anonymise Records]] for full details).
 
*Forget me - This feature allows the record to be anonymised based on the selected fields in the [[Field Sets|field set]] specified in the [[GDPR Settings]] (Field Set to use for Anonymisation).  When pressed you will be able to anonymise this record (see [[Anonymise People|Cleanse/Anonymise Records]] for full details).
  
 
====Data Portability====
 
====Data Portability====
'''At present this feature is not active''', it's functionality will be added in the next major release.
 
You will be able to export the record, which will include all the data from the record.  It will export to an excel file.
 
  
====Field restrictions on this record====
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This section allows you to export specified information from the record. This can be exported to Excel or to a PDF file.
'''At present the 'Show All Fields' button is temporary''', this will be removed in the next major release.
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The 'Show All Fields' button overrides the [[GDPR Changes#Field_Sets|Field Sets]]. It allows the user to view all fields associated with the record.
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====Contact Rules====
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* Contact by telephone?
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** Allow all calls
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** Block all calls
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* Contact by Email?
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** Allow all Emails
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** Block Emails on Mail merge only
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** Block all Emails
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*Contact by SMS?
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** Allow all SMS
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** Block SMS on Batch SMS only
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** Block all SMS
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* Contact by letter?
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** Allow all letters
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** Block on mail merge only
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** Block all letters
  
 
==[[Field Sets]]==
 
==[[Field Sets]]==
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Click the link above to visit.
 
Click the link above to visit.
  
==Consent for External Referrals==
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==GDPR Settings Webinar==
On the Record a Contact the Signposting/External referrals have now been split.  The new External referrals option can be set to require consent to record that the client has be referred on to another organisation.  This can also be used if you have a referral portal to another Charitylog/Crossdata system.  By default the system will be set that consent is required.  To change this setting please see [[GDPR Settings]].  If set to yes, each organisation record will require a Consent Rule to be assigned.  This is done directly and the record, selecting the 'External Referral Settings' button.
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{{#ev:youtube|uNqiwDLj_Lc|790}}
  
  

Latest revision as of 16:49, 5 February 2024

Helpheader small.png

General Data Protection Regulations

After four years of preparation and debate, the GDPR was finally approved by the EU Parliament on 14 April 2016. It was entered in force 20 days after its publication in the EU Official Journal and was directly applied in all member states two years after this date. This made the enforcement date the 25th of May 2018 - at which time any organisations found to be non-compliant faced heavy fines. The EU General Data Protection Regulation (GDPR) replaced the Data Protection Directive 95/46/EC and was designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organisations across the region approach data privacy. The key articles of the GDPR, as well as information on its business impact, can be found throughout this site. (Source: https://www.eugdpr.org)

On this page you will find a list of features specifically designed for GDPR.

GDPR Section on records

This section was created to incorporate existing and new features related to GDPR.

"The Gdpr section from Charitylog record. Consent appears in widgets on the left hand side of the screen, and the contact rules appear on the right.

Process Record

In this section you will find the tools to process the record or details stored on the record.

Remove some or all of this record

  • Forget me - This feature allows the record to be anonymised based on the selected fields in the field set specified in the GDPR Settings (Field Set to use for Anonymisation). When pressed you will be able to anonymise this record (see Cleanse/Anonymise Records for full details).

Data Portability

This section allows you to export specified information from the record. This can be exported to Excel or to a PDF file.

Contact Rules

  • Contact by telephone?
    • Allow all calls
    • Block all calls
  • Contact by Email?
    • Allow all Emails
    • Block Emails on Mail merge only
    • Block all Emails
  • Contact by SMS?
    • Allow all SMS
    • Block SMS on Batch SMS only
    • Block all SMS
  • Contact by letter?
    • Allow all letters
    • Block on mail merge only
    • Block all letters

Field Sets

Click the link above to visit.

GDPR Settings

Click the link above to visit.

Cleanse/Anonymise Records

Click the link above to visit.

GDPR Settings Webinar



Helpheader small.png